ACCOUNTING PROCEDURE AND EQUIPMENT

Instructions of the Accountant General

1301 - By the provision of the Finance (Control and Management)Act 1958, the Accountant-General shall issue from time to time Financial Regulations, Accounting Code, Audit Guide and Accounting Manuals to be followed by Accounting Officers and other and accounting affairs of the State which are not by law assigned to any other Accounting Officer.

General Standardization of Accounting Procedure.

1302 -It is in the interest of economy and flexibility in the transfer of Accounting Staff between Ministries and Extra-Ministerial Departments that there is within limits, a degree of Standardization in the accounting procedures in use in all Ministries and Self-Accounting Units. For this purpose, Ministries/Extra-Ministerial Departments shall use the Financial Regulations, Treasury Accounting Manual and Treasury Financial Circulars issued by the office of the Accountant-General in accounting for their day-to-day Financial transactions.

Responsibility of the Accountant- General

1303 - In order to ensure accountability in the Financial Management of the economy the Accountant-General has the responsibility for providing adequate Accounting systems in the Extra-Ministerial Departments for the control of the collection and disbursement of Public funds and the co-ordination of these control system between the various Ministries in general and between them and the office of the Accountant-General in particular.

Accounting Procedure: Approval of

1304-Any material variation of an existing accounting procedure, or the proposed accounting procedure to introduce into a new office,must be approved by the Accountant-General after consultation with the Auditor-General.

Accounting equipment: Approval for purchase

1305- The purchase of accounting equipment or machines,in connection with a variation of an existing procedure, or an installation in a new office, or in replacement of a major item of equipment must be approved by the Accountant-General.

Approval for Application form of

1306 / The form of application to the Accountant-General for approval for a variation to an existing procedure or the introduction of order. in numbered paragraphs,which, when approved, will form the basis for the Accounting Code of the Ministry/Extra-Ministerial Departments or Unit.

Accounting Code: Distribution of.

1307 - The approved Accounting Code of the Ministry/Extra-Ministerial Department or Self Accounting Unit will be issued to all officers within the Ministry and a copy thereof will be forwarded to the Accountant-General and to the Auditor-General.