STORES-CLASSIFICATION AND GENERAL

2301 - Stores include all movable property purchased from public funds or otherwise acquired by Govemment.definl

Store classification

2302-For accounting purposes,stores are of two classes, namely Allocated Stores and Unallocated Stores. They are further divided into three categories which,after issue,are dealt with according to the nature of the article, defined as follows:

i) Non-expendable stores:e.g. plant and machinery,motor vehicles,typewriters,scales and furnitue.

ii) Expendable stores:e.g. shovels,machetes,brushes.

iii) Consumable stores: e.g. paint, soap and food-stuffs.

Allocated Stores

2303-Allocated Stores are stores the costs of which are chargeable direct to,and remains a charge to, the sub-head of expenditure in which funds for their purchase are provided in the Estimates.These Stores are taken on numerical charge and may be placed in an Allocated Stores or put into immediate use. They may be either purchased direct or obtained from the Unallocated Stores Stocks.

Unallocated Stores

2304-Unallocated stores are those purchases for general stock rather than for a particular work or service,for which the final vote of charge cannot be stated at the time of purchase. Their cost is debited to an Unallocated Stores sub-head in the Expenditure Estimates.They are beld on charge by both value and unit and when issued for use are charged to the appropriate sub-head of expenditure as an Allocated Store,and the corresponding credit is posted to the Unallocated Stores sub-head.

storage according to classification 2305-Allocuted and Unallocated Stores should preferably be stored in separate premises. Where this is not possible, separate areas should be maintained within the store.